HOW TO PARTECIPATE

REGULATION

• 1. EVER MONACO 2009
  • Ecological Vehicles, Renewable Energies and Fashion, Show and Conferences.

• 2. ORGANISER FOR RENEWABLE ENERGIES EXHIBITION
  • MC2d Monaco Développement Durable
    DSEE 748 J 11619
    VAT No. FR 20 00007006 9
    MC2d
    Le Patio Palace – 41, Avenue Hector Otto
    98000 MONACO
    Tel.: +377 97 77 54 21 / Fax: +377 97 77 54 22
    www.ever-monaco.com
    
    SOLE AGENT FOR FASHION PLANET
    CMT - COMPTOIR MEDITERRANEEN DES TEXTILES
    VAT No. FR 04000003748
    
    CMT:
    Laura Ocello
    Le Columbia - 11, Av. P.sse GRACE
    98000 MONACO MC
    Tel.+377 97772517 Fax +377 97771240
    

• 3. LOCATION AND EVENT DATES
  • GRIMALDI FORUM
    Espace Ravel, Le Genois, Le Guelfe,
    10 avenue Princesse Grace
    MC 98000 MONACO
    www.grimaldiforum.com
    Exhibition from Thursday 26^th to Sunday 29^th March 2009

• 4. OPENING HOURS
  • From 10 am to 6 pm

• 5. PRODUCTS ALLOWED AT THE EXHIBITION
  • Only fashion items, accessories, beauty items, furniture, interior design and products associated directly or indirectly, in whole or in part with, the respect of the environment.

• 6. PARTICIPANTS' FEES AND OTHER CHARGES
  • Price per square metre: 290 Euros before tax. Minimum surface area: 9m².
    On the stand: the area occupied by vehicles must not exceed 50% of the stand's total surface area.
    VAT at 19.6% will be applied to the prices indicated. Exhibitors will be able to claim this VAT back (details on how to do so are found in the Exhibitor Manual - «II Practical Information» art. 2.8 «Taxes and Duties»).
    The basic stand measuring a minimum of 9m² contains the following equipment and services:
    • Anodic aluminium sections
    • Panels with melamine coating on 3 sides (colour: Maple)
    • Double anodic aluminium bar as front structure
    • Carpet (colour to be defined)
    • 1 flag sign per stand
    • 1KW electric supply
    • 1 rail of 3 75W spotlights
    • An internet link to your home page from www.ever-monaco.com and www.monacofashionplanet.com
    • A listing in the Exhibitor Directory
    • 1 nominative pass to the Conferences (per booth)
    • A wi-fi access in the Ravel hall

• 7. ADDITIONAL EVENTS
  • Within the framework of the EVER Monaco exhibition, you will have the opportunity to hold a press conference within the Grimaldi Forum

• 8. REGISTRATION AND TERMS OF PAYMENT
  • Applications for admission and stand allocations will be determined in chronological order of registration. An Application Form must be completed in order to register.
    In registering for this exhibition, the exhibitor acknowledges that he has read these regulations as well as the practical and technical information. Once the original order forms have been duly completed and signed, they must either be sent by fax and mail to:
    CMT Laura OCELLO
    Le Columbia - 11, Av. P.sse GRACE
    98000 MONACO MC
    Tel.+377 97772517 - Fax +377 97771240
    
    Conditions and reservations specified during registration cannot be taken into account. Requests for specific locations will be taken into account as far as possible but they cannot be deemed an essential requirement for participation. Registration is binding upon the participant.
    
    Registrations before 15^th January 2009: Applications will only be registered once the original Application Form has been received by MC2d together with a deposit, by wire transfer, amounting to 50% of the total cost including tax of the exhibitor's participation.
    The balance, corresponding to 50% of the total cost including tax of the participation, must be paid by wire transfer by 15^th January 2009 at the latest.
    
    Registrations after 15^th January 2009: Applications will only be registered once the original Application Form has been received by MC2d together with a deposit, by wire transfer, amounting to 100% of the total cost including tax of the exhibitor's participation.
    
    Account: MONACO DEVELOPPEMENT DURABLE
    Domicilied at MONACOFONTVIEILL (09172)
    BNP PARIBAS -
    17, Avenue Albert II
    98000 Monaco
    Bank Code: 30004 - Branch Code: 09172 - Account number: 0010031149 - Code R.I.B.: 47
    IBAN: FR76 3000 4091 7200 0100 3114 947 - BIC: BNPAFRPPAMC

• 9. CONDITIONS OF CANCELLATION OR NON-PARTICIPATION
  • Should an exhibitor decide to withdraw at any time, the organiser will be entitled to keep all amounts already paid.

• 10. BOOTH CONSTRUCTION
  • Tuesday 24^th March 2009 from 8:00 am to 8:00 pm and Wednesday 25^th March from 8:00 am to 8:00 pm

• 11. EXHIBITORS' SET UP
  • Exhibitors will be able to set up their stands between 8am and 8pm on Wednesday 25^th March 2009.

• 12. STAND OCCUPANCY
  • With the exception of any special arrangements made with respect to grouping the exhibitors of each country under the aegis of a national authority or association, any exhibitor wishing to house a legally separate "guest" company on his stand must ask the organiser for authorisation to do so and pay an additional fee of 2,610 euros before tax.
    On the stand: the area occupied by vehicles must not exceed 50% of the stand's total surface area.

• 13. DISMANTLING OF STANDS
  • Exhibitors, together with their equipment, will vacate the premises between 6:00 pm and 10:00 pm on Sunday 29^th March 2009 whilst stands and structures can be dismantled between 8:00 am and 8:00 pm on Monday 30^th March 2009.
    All equipment and decorations will have to be removed from the stands by 8:00 pm on Monday 30^th March.

• 14. EXHIBITION ADVERTISING
  • Product presentation and distribution of advertising material is strictly limited to the stand perimeter and forbidden in the aisles and other areas of Grimaldi Forum. As far as external advertising is concerned, it would be advisable to send us a special partnership request. MC2d may ban the distribution of any advertising material liable to cause dispute and confiscate it for the duration of the event. Advertising material and presentations using visual, audio or mobile aids are tolerated provided that they do not interfere with the other exhibitors' activity and with the broadcasting of messages in the exhibition hall. MC2d will have the right to call any offender to order. It is necessary to ask the relevant department (SACEM) for authorisation to use reproductions of musical works.

• 15.CUSTOMS
  • Each exhibitor is responsible for fulfilling the customs formalities for equipment and products imported from overseas. The organiser cannot be held responsible for any problems that may arise during the fulfilment of these formalities or for the consequences of any omission with respect thereto.

• 16. INSURANCE
  • A) Third Party Insurance Certificates for Exhibitors
    In addition to the standard terms, Third Party Insurance Certificates for Exhibitors (issued by an Insurance company and not by Agents or Brokers acting as intermediaries) will have to include:
    • the name and address of the Insurance company's head office
    • the name and address of the Insured
    • the number of the insurance policy and the period of insurance
    • the type of activity covered, including participation in this Exhibition in the Principality of Monaco.
    • the insurance company's limit of coverage under this policy, all damage taken into account.
    • the insurance company's official stamp and signature as well as the date on which the certificate was issued.
    B) Insurance Clauses
    Exhibitors must send their Third Party Insurance Certificate(s) to MC2d by Tuesday 15^th March 2009 at the latest.
    Exhibitors are released from having to insure themselves against liability for fire, explosion and water damage for which they could be liable towards the Owner of the buildings as well as the Grimaldi Forum's development company.
    In return, the exhibitors waive all claims against the Event Organiser as well as against the Owner of the buildings, the Grimaldi Forum's development company and their Insurers in the event that their property is damaged in any way. Should the exhibitor take out an insurance policy to cover damage to his property, he undertakes to show the above-mentioned clause to his Insurance company who will also have to waive all claims and have this clause mentioned in the policy. As the risk of the Event being cancelled, for reasons beyond the Organiser's control, is not covered by the latter, it is up to any exhibitor who so wishes to take out insurance covering this risk with an insurance company of his choice.

• 17. CATALOGUE
  • The organisers reserve the exclusive right to publish a catalogue on the exhibition. Each exhibitor will appear in the catalogue free of charge. The information required for this catalogue will be supplied by the exhibitors under their own responsibility and the organisers shall not accept responsibility for any errors that might appear. This information should be given to the organisers before 1^st March 2009.

• 18. DISPUTES
  • In the event of a dispute, Monegasque legislative and statutory texts as well as practices will prevail and only the courts of the Principality of Monaco will entertain jurisdiction.